Records Request Fees

Fee Structure

The following fees apply for each public records request.

Fees for information requested in formats other than those listed below will be determined on a case-by-case basis by the public records officer.

• No charge to provide an estimate of costs to prepare the records for distribution.
• No charge for the first 15 minutes of staff time to provide the information requested.
• Staff time will be charged at the lowest administrative hourly rate per hour, after the first 15 minutes, to be billed in increments of 15 minutes.
• All fees imposed for duplication of public records will comply with the Public Records Act, in Florida Statute, Chapter 119.07 as follows:

Paper size 8 ½” x 11”, 8 ½” x 14”, and 11” x 17”

Single sided pages, black & white   $0.15 per page

Color copies                                     $0.20 per page

Doubled sided pages                       $0.30 per page

All other copies

Actual cost of duplication

Certified Copy

1+ pages per certified document    $1.00

Audio Tape and CD Fees

Audio Tapes actual cost to City

Data CD actual cost to City

Audio CD actual cost to City

Exception: County and City maps, aerial photographs, large format photos may be reproduced and charged a fee to cover the material used for those duplications.

Delivery of records

A. On-site delivery: There will be no delivery charge for records picked up at the location where the records exist.

B. Facsimile: There will be a charge of $1.00 for the first page faxed, and an additional charge of $0.25 per each additional page.

C. Mail or Other Delivery Service: The actual cost of mailing or shipping the materials will be charged.

D. Email: There will be no charge for requests sent by email.

Fees are calculated to reasonably reimburse the City of Lake Alfred for the costs incurred in making the records available.

Activities involved in preparing records for distribution include, but are not limited to: locating, compiling, summarizing, printing, redacting, copying and distributing the information, office supplies to conduct each activity and taking any other steps reasonably required to make the information available.

Forms and method of payment

The requestor can make arrangements to make a payment at the delivery of the records unless the request exceeds an estimate of $25.00 or be billed for the charges. The City of Lake Alfred is prepared to accept checks, money orders, cashier checks or cash.

If an estimate was given and paid for by the requestor; and the City of Lake Alfred over- estimated the time and costs calculated for the request; a refund will be given in the amount of the difference.