Public Records Requests

Public Records Custodian

Public records request may be made in person, over the phone, via email, or by using the contact form.  Public record request are handled by the City Clerk.   The Clerks office provides research of the official records for citizens and other departments upon request, in compliance with Florida Public Records Law, and allows for the inspection and examination by any person, at any reasonable time, under reasonable conditions and under the supervision of the city clerk’s office (F. S. Chapter 119).

City of Lake Alfred
and all appointed boards

Police Department
Ameé Bailey, City Clerk Sgt. Jennifer Gillett
City Administration Police Department
120 E. Pomelo 190 N. Seminole
(863) 291-5748 (863) 291-5200

Fee Structure

The following fees apply for each public records request.

Fees for information requested in formats other than those listed below will be determined on a case-by-case basis by the public records officer.

  • No charge to provide an estimate of costs to prepare the records for distribution.
  • No charge for the first 15 minutes of staff time to provide the information requested.
  • Staff time will be charged at the lowest administrative hourly rate per hour, after the first 15 minutes, to be billed in increments of 15 minutes.
  • All fees imposed for duplication of public records will comply with the Public Records Act, in Florida Statute, Chapter 119.07 as follows however copies of Law Enforcement records shall be subject to fees as outlined in Sec. 321.23 F.S.:
Paper size 8 ½” x 11”, 8 ½” x 14”, and 11” x 17”

Black & white or color, single sided pages

$0.15 per page
Paper size 8 ½” x 11”, 8 ½” x 14”, and 11” x 17”

Black and white or color double sided

$0.20 per page
All other sizes or mediums of paper shall be charged the actual cost of material, reproduction and a reasonable charge for labor and overhead associated with their duplication. These items include but are not limited to photographs, maps, and aerial photographs. actual cost
Certified Copy Per Page of Document $1.00
Compact Disc (CD or DVD) $5.00
Audio Tape or other media actual cost

Delivery of records

A. On-site delivery: There will be no delivery charge for records picked up at the location where the records exist.

B. Facsimile: There will be a charge of $1.00 for the first page faxed, and an additional charge of $0.25 per each additional page.

C. Mail or Other Delivery Service: The actual cost of mailing or shipping the materials will be charged.

D. Email: There will be no charge for requests sent by email.

Format: The City of Lake Alfred shall provide the record in the original maintained format.

Fees are calculated to reasonably reimburse the City of Lake Alfred for the costs incurred in making the records available.

Activities involved in preparing records for distribution include, but are not limited to: locating, compiling, summarizing, printing, redacting, copying and distributing the information, office supplies to conduct each activity and taking any other steps reasonably required to make the information available.

Forms and method of payment

The City of Lake Alfred is prepared to accept checks, money orders, cashier checks or cash.  The requestor can make arrangements to make a payment at the delivery of the records unless the request exceeds an estimate of $25.00 for the charges. When a cost estimate exceeds $25.00, a 50% deposit of the estimated cost shall be required prior to continuing with the processing of the request.  If the cost were over-estimated the requestor will only pay for the actually costs.  If the requestor over-paid as a result of the over-estimate, a refund will be given in the amount of the difference.  If the estimate under-estimated the cost, the requestor will be notified of any addition cost, prior to continuing work on the request over the original estimate.